Antigravity

## SaaS Spend Optimization Report for Acme Corp (Q3 2024)

### Executive Summary
Acme Corp’s current SaaS stack costs **$124,800 annually**, with **$42,300 (34%) identified as waste** through Productiv’s analysis. The highest-impact opportunities involve redundant licenses and underutilized tools, particularly in engineering and marketing departments. Below are the top 5 recommendations, ranked by annual savings potential.

### Top 5 Savings Opportunities

1. **Redundant Slack Enterprise Grid License**
   - **Current Cost**: $18,000/year (200 users)
   - **Issue**: Only 120 active users; 80 licenses are unused.
   - **Savings Potential**: $7,200/year (40% reduction)
   - **Action Plan**: 
     - Week 1: Run a usage audit via Productiv to confirm inactivity.
     - Week 2: Downgrade to Pro plan for 120 users ($10,800/year).
     - Week 3: Reallocate savings to a new analytics tool (e.g., Tableau).
   - **Renewal Risk**: Low (contract renews in 6 months).

2. **Unused Adobe Creative Cloud Team License**
   - **Current Cost**: $14,400/year (10 seats)
   - **Issue**: Only 3 active users; 7 seats are dormant.
   - **Savings Potential**: $10,080/year (70% reduction)
   - **Action Plan**: 
     - Week 1: Deactivate 7 licenses in Productiv.
     - Week 2: Reassign licenses to high-usage teams (e.g., design contractors).
     - Week 3: Terminate unused seats and redirect funds to Canva Pro ($3,240/year).
   - **Renewal Risk**: Medium (contract renews in 3 months).

3. **Underutilized Zoom Webinar License**
   - **Current Cost**: $9,600/year (500 participants)
   - **Issue**: Average attendance is 80 participants; 420 licenses unused per session.
   - **Savings Potential**: $7,680/year (80% reduction)
   - **Action Plan**: 
     - Week 1: Switch to Zoom Meetings Basic (free) for internal webinars.
     - Week 2: Use Productiv to identify alternative webinar tools (e.g., Demio).
     - Week 3: Cancel redundant license and reinvest in a smaller Zoom plan.
   - **Renewal Risk**: Low (contract renews in 12 months).

4. **Duplicated Project Management Tool (Asana + ClickUp)**
   - **Current Cost**: $12,000/year (combined)
   - **Issue**: Teams overlap in usage; 30% of features are redundant.
   - **Savings Potential**: $4,800/year (40% reduction)
   - **Action Plan**: 
     - Week 1: Survey teams via Productiv to assess tool preference.
     - Week 2: Migrate all projects to the preferred tool (e.g., ClickUp).
     - Week 3: Cancel Asana and redirect funds to a collaboration add-on.
   - **Renewal Risk**: High (both contracts renew in 6 months).

5. **Orphaned Salesforce Sandbox License**
   - **Current Cost**: $6,000/year (1 license)
   - **Issue**: License tied to a former employee; no active use.
   - **Savings Potential**: $6,000/year (100% reduction)
   - **Action Plan**: 
     - Week 1: Deactivate the license in Salesforce.
     - Week 2: Reassign the license to a new hire or repurpose for testing.
     - Week 3: Document the change in Productiv for compliance.
   - **Renewal Risk**: None (contract renews in 12 months).

### 3-Month Action Plan
| Week | Priority | Task | Owner | Status |
|------|----------|------|-------|--------|
| 1 | High | Audit Slack licenses in Productiv | Finance Team | Pending |
| 1 | High | Deactivate Adobe CC unused seats | IT Admin | Pending |
| 2 | High | Survey teams for project management tool preference | PMO Lead | Pending |
| 2 | Medium | Research alternative webinar tools | Marketing Lead | Pending |
| 3 | High | Migrate projects to preferred tool | IT Admin | Pending |
| 3 | Low | Terminate orphaned Salesforce license | Sales Ops | Pending |

### Total Annual Savings: **$35,760** (28.6% reduction in SaaS spend)

### Next Steps
1. **Immediate (Week 1)**: Run Productiv’s "Waste Finder" report to validate findings.
2. **Short-Term (Weeks 2-4)**: Implement top 3 recommendations and track savings.
3. **Long-Term (Months 2-3)**: Reallocate savings to high-value tools (e.g., AI-driven analytics).

*Data sourced from Productiv (Q3 2024) and cross-checked with expense reports.*