Gmail vs Kolab Now
Comprehensive comparison for 2026: features, pricing, and expert recommendations
By Shyft Research TeamUpdated Feb 24, 2026
TL;DR
- Both tools is our recommended choice for most users
- Compare ratings, features, and pricing below
- See detailed pricing comparison below
- Pick Gmail for seamless integration with Google Workspace and broad market adoption.
Gmail Rating
N/A
Kolab Now Rating
N/A
Gmail Price
$6/mo
Kolab Now Price
$29/mo
When comparing Gmail and Kolab Now, businesses must weigh the benefits of widespread adoption against stringent data privacy requirements. Gmail, part of Google Workspace, is a global standard for professional communication, offering seamless integration with other Google services. Kolab Now, based in Switzerland, prioritizes security and EU compliance, making it a compelling alternative for businesses with strict data privacy needs.
Quick Verdict
Gmail is the better choice for most businesses due to its widespread adoption and integrations. Kolab Now is ideal for companies prioritizing data privacy and EU compliance.
Choose Gmail
Gmail excels in integration with other Google Workspace apps. It is widely adopted and offers robust collaboration features.
Pick Gmail for seamless integration with Google Workspace and broad market adoption.
OR
Choose Kolab Now
Kolab Now provides end-to-end encryption and EU data hosting. It is a strong choice for businesses needing strict data privacy.
Pick Kolab Now for EU-based data hosting and end-to-end encryption.
Head-to-Head Comparison
Gmail
Kolab Now
Category
communication
communication
Rating
No rating
No rating
Starting Price
$6/mo
$29/mo
Free Tier
What it Does
Gmail is a free email service for professional communication and collaboration
Secure and private communication tools for your business.
Frequently Asked Questions
For most businesses, Gmail is the better choice due to its extensive integrations and widespread use. However, companies prioritizing data privacy and EU compliance should consider Kolab Now. The decision ultimately depends on the specific needs of the business, particularly regarding data security and integration requirements.
Our Expert Verdict
“Gmail is the better choice for most businesses due to its widespread adoption and integrations. Kolab Now is ideal for companies prioritizing data privacy and EU compliance.”
Pros
- • Gmail: Established solution
- • Kolab Now: Established solution
Recommendation: We recommend gmail for most use cases.
Verdict: Gmail vs Kolab Now
Winner: gmail
Gmail is the better choice for most businesses due to its widespread adoption and integrations. Kolab Now is ideal for companies prioritizing data privacy and EU compliance.
Common Questions: Gmail vs Kolab Now
Both Gmail and Kolab Now are strong communication tools. Gmail and Kolab Now. The best choice depends on your team size, budget, and specific feature requirements. Both offer ways to try before you buy.