What makes Workflowy different from other CRM tools?

Workflowy isn't a traditional CRM - it's a thought organization tool that works great for project management. It focuses on bullet-point hierarchy, distraction-free interface, and collaborative note-taking rather than contact management or sales pipeline features.

Can multiple users collaborate in Workflowy?

Yes, Workflowy includes real-time collaboration features allowing multiple team members to work simultaneously on the same lists and projects. It's ideal for small business teams and project managers who need shared workspace functionality.

Workflowy

Stop organizing your notes. Start organizing your thoughts.

ReviewedFreemiumSales

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Shyft Score

Directory quality rating

Reviewed

48/100

Quiet

Found in 1 source

AI Readiness

How prepared for AI workflows

Low

28/100

Our take

The verdict on Workflowy

AI-generated

Workflowy is a simple, distraction-free note-taking tool with real-time collaboration, but lacks AI features.

Strengths

Freemium model
Real-time collaboration
Distraction-free interface

Limitations

Low AI readiness (28/100)
Basic feature set
Limited to bullet lists

Best for: Sales teams organizing tasks and notes

Try Workflowy's free tier to see if it fits your workflow.

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Benefits

Why teams choose Workflowy

Organize complex client information and project details in one simple, hierarchical list

Collaborate with team members in real-time to keep everyone aligned on customer priorities

Find any client note or task instantly using tags and filters instead of searching through multiple documents

Focus on high-value customer interactions without getting distracted by cluttered interfaces

About

What is Workflowy?

Workflowy is a simple yet powerful tool for organizing thoughts and tasks in a single bullet list format. It helps users focus on what's important by allowing them to create order through indentation and provides a distraction-free environment for note-taking.

Key capabilities

Bullet list organization

Indentation for task hierarchy

Real-time collaboration

Tagging and filtering capabilities

Distraction-free interface

At a glance

What you can do with Workflowy

Capture and organize project ideas with infinite hierarchical depth

Share collaborative lists for brainstorming and team planning

Structure meeting notes with expandable sections for easy reference

Best for

FreelancersSmall business teamsProject managers

Pricing

Workflowy pricing

Workflowy starts at $0/mo

Starting at $0/mo

Ecosystem

Connected ecosystem

MCP servers, AI skills, and integrations that work with Workflowy

Integrations

Google DriveSlackZapierTrelloEvernoteAsanaMicrosoft TeamsDropbox

FAQs

Frequently asked questions

Common questions about Workflowy and its capabilities

Yes, Workflowy offers a free plan at $0/month with core features like bullet list organization, indentation, and real-time collaboration. Perfect for freelancers and small business teams starting with basic project organization and note-taking needs.